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Beach Time Vacation Rental Policies


Check in is between 4 pm and 6 pm, depending on availability.  Directions, key location or entry codes and gate codes will be emailed 10-14 days prior to your arrival date.


Check out is no later than 10:00 am Eastern. Please leave on time so the unit may be cleaned for the next arriving guest. On the morning of your departure please leave all bed linens on the beds and all used towels on the bathroom floor. Take out all garbage and trash and put in the outside garbage container.   Clean all kitchen items and put those items in their appropriate place. Our detailed check out policy will be available in your unit and as part of this agreement. Failure to follow the policy could result in an additional $25 cleaning fee.    


Sorry there are no credits or refunds for early departures or late arrivals. 


All Rates, taxes and other fees are subject to change without notice.  Florida sales tax of 7% and Bed Tax of 5% are added to all reservations at time of booking. Housekeeping charges are in addition to published rental rates and are also subject to 12% tax. Housekeeping charges are payable at the same time as unit rental fees. Failure to vacate a unit by check-out time may result in an additional day's rent being charged.   


A booking deposit of 50% of the Total Reservation Fees is due when booking your reservation. The booking deposit is applied to the Total Reservation Fees amount which is due in full 30 days prior to your scheduled arrival.  Deposits not received within 5 business days of booking will cause the reservation to be cancelled.  For reservations made 30 days or less prior to the arrival date, 100% of the Total Reservation Fees must be paid when booking your reservation.  


Your reservation rental payments and deposits may be paid by Cash, Debit Card, Money Orders, Cashier's checks, Personal checks with proper identification, VISA, MasterCard or Discover. We will automatically bill the same credit card provided for your booking deposit for any remaining deposits or payments due 30 days prior to your scheduled arrival. If you want to use an alternative credit card or other type payment you must notify Beach Time Vacation Rentals, LLC (BTVR) at least ten days prior to the automated scheduled payment.  There will be a $50 charge for returned checks. NOTE: All cash deposits and/or advanced payments may be placed in an interest bearing escrow account to the benefit of BTVR.     


Cancellations must be made no later than 10 days after the date of your initial booking deposit in order to receive a refund. All cancellations are subject to a $100 cancellation fee and the $55 processing fee. After this 10 day grace period has expired no refunds will be made by Beach Time Vacation Rentals, LLC, unless the property is re-rented for the same time and same rate. Even if re-rented, the cancellation is still subject to the cancellation and processing fee. Guests are encouraged to purchase CSA Travel Protection Insurance when Guest’s initial booking deposit is made so as to cover the possibility of a cancelled vacation.                 


Should a hurricane or tropical storm threaten our area we will receive evacuation instructions from the National Hurricane Center and our local governing officials.  If the “Mandatory Evacuation” order is given, refunds would only be available to guest who purchased CSA Travel Protection Insurance before their final rental payment and before the storm was named. No refunds will be given for voluntary evacuation. Beach Time Vacation Rentals will not issue refund of any rent payments.


CSA Travel Protection Insurance has been offered with this Agreement.  The insurance premium is calculated at 6.95% of your total reservation amount and will be added to your balance when your reservation is booked.  The plan is optional but we strongly recommend it. In case of any unforeseen events, this insurance helps protect your vacation investment. Please review the information regarding CSA Travel Protection Insurance enclosed with this Agreement and our Cancellation Policy listed above. Refunds are only available as per the Beach Time Vacation Rentals, LLC , Cancellation Policy.CSA Travel Protection Insurance can help protect you from certain unexpected risks offering protection for Trip Cancellation, Trip Interruption, and Travel Delay. Questions concerning CSA Travel Protection Insurance can be obtained by reviewing the certificate of insurance on the CSA website or calling 800-554-9839. If you do not wish to purchase CSA Travel Insurance sign here .I do not want CSA Travel Protection Insurance.


We rent only to families, married couples and responsible adults OVERthe age of 25. Failure to comply will result in parties being asked to leave the property with forfeiture of deposit and rent. Photo ID may be required. NO unit will be rented to vacationing students or young adults (under 25) unaccompanied by a responsible parent or guardian.  A PARENT MUST BE STAYING IN THE UNIT AT ALL TIMES. OUR RENTAL UNITS ARE MONITORED FOR VIOLATION OF THIS POLICY.  ALL VIOLATORS WILL BE EVICTED WITH ALL RENTAL PAYMENTS BEING FORFEITED AND ADDITIONAL CHARGES WILL BE APPLIED.  RESERVATIONS MADE UNDER FALSE PRETENSES ARE NULL AND VOID AND CHECK-IN WILL NOT BE ALLOWED.This policy includes reservations made by parents who do not check in, and/or who leave overnight during the length of the stay.


The unit you are renting has a maximum occupancy limit as established by local governmental authority and is listed on your Rental Confirmation. If these limits are exceeded, rental guest may be asked to vacate property immediately and forfeit all deposits and rental fees.


Only two (2) keys per rental unit will be issued to rental guests.  If keys are lost, rental guests will be charged a key replacement fee of $35.  If you become locked out, there will be an additional $50 service charge if a Beach Time Vacation Rental, LLC employee is called after hours to assist in entry. Keys are to be left at the unit as designated on the unit check-out procedure.   


All units are furnished. Furnishings vary from unit to unit due to individual taste of owners. All equipment in units should be in working order. Please report any inoperative equipment to our office promptly. We will make every reasonable effort to have the problem corrected. Under no circumstances will there be a reduction of rent for any mechanical failure of air conditioning, dishwasher, washer, dryer, or any other appliances.  Do not move furniture inside the units or remove any items (especially kitchen items) from the unit.


Linens and bath towels are provided in the units when you arrive. No linens or bath towels will be exchanged during your stay. We suggest you bring beach towels or blankets, as we do not permit linens or bath towels to be taken out of the units.  One set (Bath Towel and washcloth) will be furnished for listed guest accommodation and two hand towels per bath.  Additional towel sets may be leased for $5 per set per stay. Some units may accommodate additional guest with sleeper sofas. Sleeper sofa sheets and 2 towel can be leased for $25 per stay.  Please advise us if you need these items and we will have them in the unit upon your arrival.


Your unit will be thoroughly cleaned before arrival.  Initial supplies of bath soap, toilet tissue, dishwater soap, and trash can liners are provided in your unit. No additional supplies will be provided during your visit. If you are not satisfied with the condition upon check-in, please notify our office immediately and we will send a housekeeping representative.  If you are a late arrival please notify us the following morning.  If you have not called within 24 hours of your arrival, we will assume you found your unit in acceptable condition.


Toilet Paper, Paper Towels, Napkins, 13 gallon Garbage Bags, Aluminum Foil, Plastic Wrap, Coffee and Coffee Filters, Laundry Detergent, Dishwashing Detergent, Shampoo, Food, Condiments, and Specialty Cooking Items. Beach Towels and Chairs, Hats and Caps, Sunscreen, Sunglasses, Mosquito spray and other beach items that you may need. Please consult Beach Time Vacation Rentals, LLC staff with any questions that you may have regarding items to bring on your vacation. 


Our vacation rental units are individually owned and furnished. We try to accommodate our rental guests, but we will not give refunds or adjustments if you do not find the décor or furnishings acceptable to your personal preferences.  Rates descriptions, bed sizes, inventories, and furnishings are subject to change without notice.  Neither Beach Time Vacation Rentals, LLC nor the owner will be obligated to provide replacements or give refunds for failure or absence of any items.


Smoking is strictly prohibited inside all rental units. If any evidence of smoking is found in your unit, there will be an assessment of $500 added to your final bill. This will pay for carpet cleaning, deodorizing and other cleaning issues associated with the violation of this policy.     


Beach Time Vacation Rentals, LLC will not be responsible for loss or theft of money, property or valuables of any kind. CSA Travel Protection Insurance offers this coverage.


Rather than collecting a check as a security deposit to cover potential damages to the rental unit, we have included Vacation Rental Damage Insurance plan in the cost of your rental. This Vacation Rental Damage plan covers unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check-out. The policy will pay a maximum benefit of $3,000.00. Any damages that exceed $3,000.00 will be charged to the credit card on file. If you damage the real or personal property assigned to your rental accommodation during the trip, the Insurer will reimburse the lesser of the cost of repairs or the Actual Cash Value of the property, up to $3,000.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy                                                                 ( The Vacation Rental Damage can be purchased up to, and including at, check-in.By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Beach Time Vacation Rentals, LLC any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Beach Time Vacation Rentals, LLC directly if you do not wish to participate in this plan or assignment.  If you do not participate, a security deposit in cash or check of $800  will be required 30 days prior to your check-in. Your Check will be deposited into an Escrow account untill youre refund is processed following checkout. If the security deposit is unused the balance will be refunded within 14 business days following guest checkout.


By renting this property, you are assuming all risk and liability for any damage or excessive wear and tear to the unit. We ask that you help us maintain the property in good condition for your enjoyment and those guests who follow. If, however, during your stay any breakage or damage occurs in the unit, please contact our office immediately. If you do not participate in the Vacation Rental Damage plan, the total cost for damage repair or breakage replacement will be collected at time of departure, but in no event later than 14 days after guest departure.      


Only homes designated as “Pet Friendly” will allow pets with payment of a non-refundable pet fee of $180. Only ONE pet is allowed in any "Pet Friendly"property. Rental guests must have pet occupancy approved at the time of reservation or prior to arrival.  Any material damage by a pet to the rental unit will be the sole responsibility of the Rental guest and shall be paid immediately upon written notification from Beach Time Vacation Rentals, LLC. The Vacation Rental Damage plan does, in certain instances, cover the actions of pets under the care of the Renter, (not when left unattended in unit) provided that Renter is not in violation of the Rental Agreement. Rental guests with undeclared or unauthorized pets will be asked to vacate the unit immediately with no refund and will be charged a $250 undeclared pet fee.  If evidence of pets is found on the property without prior approval, the non-refundable undeclared pet fee will be billed to the guest. If fleas are present after check out rental guest may be charged an additional extermination fee. Be aware that Florida and Gulf County Law states that all pets must be on a leash. You must clean up after any type of pet “accident”. Your pet is in a strange place, do not leave them alone or unattended unless you crate your Pet to be sure that they will not damage the unit or harm individuals they may not be familiar with. Barking or other disruptive behavior of your pet could result in eviction. No pet is ever allowed in pools or hot tubs.

Because of insurance liability, Rottwilers, Doberman Pinscher, Pit Bulls, German Sheppard, Malamutes, Huskie, Presa Canario and Chow Chows are not allowed on the property or in the unit under any circumstances. Also excluded from the property are animals that have, in the past, exhibited aggressive behavior. Pets over 50 lbs. are not allowed on the property or in the unit unless Beach Time Vacation Rentals LLC, approves a waiver in writing.  Your initials indicate that you accept full responsibility for the actions of your pet while you are in any property owned or managed by Beach Time Vacation Rentals, LLC.  You understand that you are solely responsible for the actions of your pet and hold harmless Beach Time Vacation Rentals, LLC, Owners, Managers, employees or guest for any problems that may result from the actions of your pet.


Grills are provided in some rental units and are strictly prohibited on other rental units. For fire safety, charcoal grilling is prohibited on all decks, porches and balconies.  We cannot guarantee the availability or operation of grills.


This property is privately owned and managed and we reserve the right to refuse rental or discontinue occupancy, if you are in violation of any part of our rental agreement.


We reserve the right to alter reservations of units in the event of scheduling conflicts, repairs/maintenance, or other circumstances beyond our control. A comparable substitution will be made whenever possible. We reserve the right to substitute comparable accommodations without notice or liability should the unit become unavailable for any reason. When comparable accommodations are not available, rental guest will have the option of selecting from available properties at the published rate or receiving a complete refund of the reservation deposit.


We reserve the right to enter the premises at any time for the purpose of inspection, repair, management or showing to prospective buyers.  


For Units not listed as having FREE Long Distance, outgoing long distance calls must be made by using a calling card or credit card. There is no charge for local calls. Long distance charges placed on unit telephones will be subject to a $10 service charge plus toll charges incurred.    


Some properties may only allow one (1) vehicle regardless of unit size.  Parking fees may also apply at certain properties.  A maximum of two (2) vehicles will be allowed at all other properties.  Please inquire before arrival for parking policies.  Vehicles without parking passes are subject to towing at owner's expense.  No boats, trailers or RVs allowed unless approved in advance.


Your unit may have neighbors next door or in the community. Please treat your neighbors with dignity, respect, in accordance with community standards and in a lawful manner. This policy also extends to your conduct around the pool or on the beach.


Additional guidelines, rules and regulations may apply for rental units within structured communities.  Rental guest are required to follow these rules.  Due to occasional circumstances beyond our control, availability of swimming pools, hot tubs, and tennis courts are not guaranteed with any reservation.

OWNER’S CLOSET.             

A unit may have a locked storage area or “owner’s closet” that is reserved for storage of owner’s property and are not included in the rental agreement.


Unit may not be sublet.


No refund will be given for temporary disruption of electricity, gas, water, cable, television  or internet service. Any issues with utilities should be reported immediately to Beach Time Vacation Rentals LLC and we will make every reasonable effort to have them restored as soon as practical. Beach Time Vacation Rentals , LLC, does not provide utility services and does not control the operation or maintenance of those utilities.


Please report any maintenance issue immediately to Beach Time Vacation Rentals, LLC, as soon as possible. We will make every effort to resolve the problem in a timely manner. 


Although every precaution is taken by Beach Time Vacation Rentals, LLC, errors in price and description can occur in printing. We reserve the right to correct such errors; however, we cannot give refunds and are not responsible for changes in furnishings and equipment by the owners. Rates, descriptions and availability are subject to change without notice.


The owner of the unit or Beach Time Vacation Rentals LLC (BTVR), shall not be liable for any damage or injury of or to the Renter, Renter's family, guest, or to any person entering the premises or the unit or of the which the premises are a part or to goods or equipment, or other personal property. Renter herby agrees to indemnify, defend and hold Owner and/or BTVR harmless from any and all claims or assertions of every kind and nature. Neither do we accept liability for any inconvenience arising from any temporary defects or stoppages in supply or water, gas, electricity or plumbing. Nor will the Owner or BTVR accept liability for any loss or damage caused by weather, natural disasters, acts of God or other reasons beyond their control.


The undersigned, for himself/herself, his/her heirs, assignors. executors and administration, fully releases and discharges Owner and Beach Time Vacation rentals, LLC (BTVR) from any and all claims, demands, and causes of action by reason of any injury of whatever nature which has or have occurred, or may occur to the undersigned, or any of his/her guests as a result of or in connection with the occupancy of the premises and agrees to hold Owner and BTVR free and harmless of any claim or suit arising therefrom. In any action concerning the rights, duties or liabilities of the parties to this agreement, their principals, agents, successors or assignees the prevailing party shall be entitled to recover reasonable attorney fees and costs. Neither  the Owner or BTVR is responsible for items left on the property (lost items), or for informing Renter of discovery of same. Lost items will be kept for no more than 30 days after which they will be disposed of as permitted by law. 












Beach Time Vacation Rentals, LLC P.O. Box 928 Port St Joe, FL 32457 +1 (850) 270-7736

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